Start a fundraiser shirt order with a quote, a way to collect sizes and a plan for the money. Before you open the sale, decide whether you will print paid preorders or buy shirts to sell later. That choice affects how much cash you need and who is responsible for leftovers.
For a bulk order with Imprint, send us the combined garment, size and design counts. Keep the supporter order list so your group can track payments and hand out the right shirts.
Choose how you will take orders
Preorders: collect confirmed requests before finalizing the print quantity. Set an order closing date, explain when buyers can expect an update and decide what happens if the campaign does not reach the quantity you need.
Stock for a sale: your group pays for the run before knowing how many shirts will sell. Choose an amount the group can afford to hold, and give leftover shirts a realistic plan.
Preorders can reduce guesswork, but interest is different from a paid order. Reconcile the list before sending your final quantities. If you are using a fundraising platform, check its current costs, payout schedule and fulfillment terms directly before choosing it.
Work out what is left for the cause
Use the actual quoted order total before choosing your selling price. Include the costs your group will pay, such as payment processing, packaging, delivery or shipping, and any shirts you intend to give to volunteers.
A useful planning calculation is: money collected from shirt sales minus the print order and campaign costs equals the amount left for the cause. Keep extra donations separate so you can see what the shirt sale itself produced.
Run the plan with fewer sales than you hope for, too. If you buy 60 shirts but sell 40, the order still cost you 60 shirts. A lower per-shirt quote does not make unwanted extras free. There is no standard profit amount we can promise for a campaign.
A bird graphic and Rescue lettering on a coral shirt.
Keep the first offer easy to manage
Start with the design and garment choices you can explain clearly. Check that your group has approved the cause name, logo and any wording before promoting the shirt.
Our screen printing minimum is 36 pieces per design. Sizes can share that count. Compatible garment styles and colors may combine when they use the same print setup; send the artwork, print size, ink colors and locations so we can check the mix.
For example, 36 pieces with one approved design is a different request from 18 with one design and 18 with another. If you need fewer pieces, ask about DTF printing applied to apparel. We also offer embroidery; the garment, artwork and quantity help determine the quote.
Build the preorder form around the final order
Give supporters the exact garment choice and size chart rather than asking for “a medium shirt.” Keep a line for each garment so two shirts in one household do not get counted as one.
Order reference and a way for your organizer to contact the buyer
Garment style, color and exact size label
Quantity and design version
Amount received and payment status
Chosen collection or distribution arrangement
Choose one person to combine the forms, check the totals and approve changes. Agree on how the group will handle late requests before the order closes.
Set the closing date around production and handout
Our standard screen printing turnaround is 10–14 business days after mockup approval and payment. Leave additional time to collect orders, finalize garments, review the mockup and get the finished shirts to your distribution point.
If the fundraiser is tied to an event, give us the date you need the shirts in hand. A submitted quote request does not start the production window. For a shorter deadline, ask us to confirm rush availability, the completion date and any rush fee.
Plan the handout before the boxes arrive
Keep prepaid orders separate from shirts available for sale. Use the same order reference on your collection list and mark each order when it is handed out. Name a person to handle uncollected orders and size questions.
If you need individual shipping, special packing or a buyer-facing online store, discuss that before advertising it to supporters. Do not assume those tasks are part of a bulk print quote.
We are based in St. Petersburg, with no walk-in storefront; pickup is by arrangement. Request a fundraiser shirt quote with your design, real quantity, garment ideas and required date. We will help check the order before you commit.
Have something in mind?
Tell us what you’re making. We’ll help work out the garments, artwork, and next step.